Bilingual EN/ZH · Aligned with GB/T 45081-2024

ISO/IEC 42001 AIMS Documentation Kit V1.0

Not a pile of blank forms — a complete management system you can rename and use: manual → procedures → work instructions → records, all filled in for one sample company. Just follow and adapt.

Digital delivery · Opens in WPS / Office · Free V1.x updates

Who it is for

Companies preparing ISO 42001 certification

Build the system from zero instead of guessing what each clause wants on paper.

AIMS managers & internal auditors

Manual, audit checklist and management-review pack included — plan your audit year directly.

Management-system consultants

A reusable delivery base in two languages, ready for foreign-invested or overseas clients.

AI product companies

Teams shipping LLM features or facing generative-AI compliance duties — stand up the governance framework first.

Four-level documentation system

From policy to records, cross-referenced by number — one thread for auditors to follow.

Level 1 · Manual

AIMS manual (clauses 4–10 explained one by one), AI policy, scope statement — the constitution of the system.

Level 2 · Procedures (22)

QP-01–QP-22 covering document control, compliance obligations, AI risk assessment & treatment, AI system impact assessment, lifecycle, data management, human oversight, transparency, suppliers, AI incidents, internal audit, management review, corrective action and more.

Level 3 · Work Instructions (18 + training deck)

Risk scoring, impact scoring, SoA preparation, bias & fairness testing, model release checks, AI-content labelling, generative-AI tool use, vendor AI due diligence, audit execution, root-cause analysis — how each task is actually done.

Level 4 · Records & Forms (43)

Risk register (5×5 heatmap), Statement of Applicability (all 38 Annex A controls), impact assessment form, AI system inventory, dataset register, model cards, incident register, KPI dashboard, internal audit checklist (123 questions), management review minutes, CAPA register.

Six highlights

Nothing here is a blank template — everything is a worked example.

🌐 Bilingual

Every Word document comes in Chinese and English — ready for foreign-invested and overseas teams.

🇨🇳 GB/T crosswalk included

ISO/IEC 42001 to GB/T 45081-2024 crosswalk included, so China-based certification needs no second mapping.

⚖️ China regulation mapping

Mapped to China's generative-AI interim measures, AI-content labelling rules, GB 45438-2025, with an EU AI Act crosswalk.

🏢 One worked example

All documents are filled in for the same sample company (120-person AI/SaaS firm, 3 AI systems) with consistent numbering throughout.

🧮 Excel that computes

28 workbooks with formulas, dropdowns, heatmaps, automatic gap scoring and a 90-day implementation Gantt — type in numbers, get results.

📖 Step-by-step guides

Each procedure ships with a how-to guide, plus a gap assessment and an implementation roadmap.

124Word files (EN/ZH)
28Excel workbooks
2PPT decks (EN/ZH)
90+catalog entries, 4 levels

Sample previews

All images are rendered from the actual files in the kit, unedited.

AIMS Manual · first page
AIMS Manual · first page
Procedure · inner page
Procedure · inner page
Risk register · 5×5 heatmap
Risk register · 5×5 heatmap
Statement of Applicability · full table
Statement of Applicability · full table
Internal audit checklist
Internal audit checklist
KPI dashboard
KPI dashboard

Full catalog

Numbers and titles only — no downloads. Expand each level.

Start Here3 items
  • S-01Master Index Implementation GuideWord EN/ZHExcel
  • S-02Gap Analysis ReadinessExcel
  • S-03Crosswalk 42001 GBT45081 EUAIA China 27001Excel
Level 1 · Manual3 items
  • AIMS-M-01AIMS ManualWord EN/ZH
  • AIMS-M-02AI PolicyWord EN/ZH
  • AIMS-M-03AIMS Scope StatementWord EN/ZH
Level 2 · Procedures22 items
  • QP-01Documented Information ControlWord EN/ZH
  • QP-02Context Interested PartiesWord EN/ZH
  • QP-03Compliance ObligationsWord EN/ZH
  • QP-04AI Concern ReportingWord EN/ZH
  • QP-05Risk ProcedureWord EN/ZH
  • QP-06Impact Assessment ProcedureWord EN/ZH
  • QP-07Objectives ProcedureWord EN/ZH
  • QP-08Change Management ProcedureWord EN/ZH
  • QP-09Competence Awareness ProcedureWord EN/ZH
  • QP-10Communication ProcedureWord EN/ZH
  • QP-11AI Resource Management ProcedureWord EN/ZH
  • QP-12AI System Lifecycle ProcedureWord EN/ZH
  • QP-13AI Data Management ProcedureWord EN/ZH
  • QP-14Responsible AI Use ProcedureWord EN/ZH
  • QP-15Human Oversight Monitoring ProcedureWord EN/ZH
  • QP-16Transparency Information ProcedureWord EN/ZH
  • QP-17Third Party Customer ProcedureWord EN/ZH
  • QP-18AI Incident Management ProcedureWord EN/ZH
  • QP-19Monitoring Measurement ProcedureWord EN/ZH
  • QP-20Internal Audit ProcedureWord EN/ZH
  • QP-21Management Review ProcedureWord EN/ZH
  • QP-22NC CAPA Improvement ProcedureWord EN/ZH
Level 3 · Work Instructions19 items
  • WI-01Document Numbering ReleaseWord EN/ZH
  • WI-02Issues AI RolesWord EN/ZH
  • WI-03Legal Identification Compliance EvaluationWord EN/ZH
  • WI-04Concern InvestigationWord EN/ZH
  • WI-10Risk ScoringWord EN/ZH
  • WI-11IA ScoringWord EN/ZH
  • WI-12SoA PreparationWord EN/ZH
  • WI-13Awareness TrainingWord EN/ZH
  • WI-13ΘÖäΣ╗╢Awareness Training DeckPPT EN/ZH
  • WI-20Bias Fairness Testing WIWord EN/ZH
  • WI-21Model Release Check WIWord EN/ZH
  • WI-22AI Content Labelling WIWord EN/ZH
  • WI-23GenAI Tool Use WIWord EN/ZH
  • WI-30Vendor AI Due DiligenceWord EN/ZH
  • WI-31Conducting Internal AuditWord EN/ZH
  • WI-32Incident Triage ReportingWord EN/ZH
  • WI-33KPI Data AnalysisWord EN/ZH
  • WI-34Root Cause 5 WhyWord EN/ZH
  • WI-35MR Input PreparationWord EN/ZH
Level 4 · Records & Forms43 items
  • R-01Master Document ListExcel
  • R-02Document Change RequestWord EN/ZH
  • R-03Context Interested Parties AI Role RegisterExcel
  • R-04Compliance Obligations RegisterExcel
  • R-05Roles RACI MatrixExcel
  • R-06AI Concern LogExcel
  • R-07AI Concern Report FormWord EN/ZH
  • R-08Policy Exception RequestWord EN/ZH
  • R-20AI Risk RegisterExcel
  • R-21SoAExcel
  • R-22Risks OpportunitiesExcel
  • R-23Impact Assessment FormWord EN/ZH
  • R-24AI Objectives KPIExcel
  • R-25Change LogExcel
  • R-26Competence TrainingExcel
  • R-27Awareness QuizWord EN/ZH
  • R-28Communication Plan LogExcel
  • R-40AI System InventoryExcel
  • R-41Dataset RegisterExcel
  • R-42Data Acquisition RequestWord EN/ZH
  • R-43Bias Fairness Test RecordExcel
  • R-44Model System CardWord EN/ZH
  • R-45Pre Release ChecklistWord EN/ZH
  • R-46Gate Review RecordWord EN/ZH
  • R-47Human Oversight Event LogExcel
  • R-48AI Tool Approval RegisterExcel
  • R-49AUP AcknowledgementWord EN/ZH
  • R-50AI Content Labelling ChecklistWord EN/ZH
  • R-51User Customer Notice TextsWord EN/ZH
  • R-60Supplier Register DDQExcel
  • R-61AI Incident RegisterExcel
  • R-62Post Incident ReportWord EN/ZH
  • R-63KPI DashboardExcel
  • R-64Audit ProgrammeExcel
  • R-65Audit PlanWord EN/ZH
  • R-66Audit ChecklistExcel
  • R-67Audit ReportWord EN/ZH
  • R-68Findings RegisterExcel
  • R-69MR AgendaWord EN/ZH
  • R-70MR MinutesWord EN/ZH
  • R-71MR Action LogExcel
  • R-72CAPA RegisterExcel
  • R-73Supplier Onboarding FormWord EN/ZH

FAQ

Is the standard text included?

No. The standard is copyrighted — please purchase it from ISO or official channels. This kit cites clause numbers only; all content is original.

Does buying this kit guarantee certification?

No. The kit helps you build the system quickly; certification depends on actual implementation and the certification body's audit.

Can I use the regulatory content as-is?

Regulatory entries are compiled references marked “to be confirmed by legal counsel”. Please verify against your own situation.

How is it delivered?

After ordering on Xianyu, a cloud-drive download link is sent. Digital goods are non-refundable once delivered.

Will it be updated?

V1.x updates are free when standards or regulations change.

Need this kit?

Order on Xianyu and get the download link. Free V1.x updates.

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